Event is over. See you at FOSS.IN/2007!
Sponsorship
From FOSS.IN/2006
Contents |
Introduction
An event of the size of FOSS.IN/2006 has huge expenses involved with it. These expenses fall broadly into four heads:
Delegate Expenses
The conference is committed to keeping the costs down to affordable levels for delegates who find themselves having to pay thousands (if not tens of thousands) of Rupees for commercial conferences.
The delegate fees for all three event days together is Rs.500 (US$11) per head, as it has been in previous years. The amount is used entirely to provide food and conference materials to the delegates for all the three days of the event, and is not used for any other expenses.
Speaker Travel and Accommodation
Many speakers who contribute to the event with their knowledge have to travel huge distances to participate in the event. Quite a few of them come from outside India, while others come from remote parts of India. These speakers are the people who make this event happen – they provide the core content of the event. As far as possible, we try to provide at least travel sponsorship to selected speakers, and, if possible, accommodation as well.
Venue Expenses
These are expenses directly related to the venue. Bangalore has very few (if any) venues that can accommodate events as large as ours, and they tend to be expensive.
Infrastructure Expenses
These are expenses related to providing support services at the event. They include facilities such as networks, internet service, temporary halls and exposition hangars, labour, event management, etc.
These last three expense heads are met by raising funds from sponsors. Over the past half decade, we have been extremely fortunate to have been generously sponsored by industry and government. Our sponsors in the past have included the Ministry of Communication and Information technology (Government of India), as well as industry giants such as HP, Sun Microsystems, Google, Infosys, IBM, Yahoo, Novell, amongst others.
Sponsors gain exposure through:
- Conference Web sites
- Press announcements
- Ad campaign
- Give aways in delegate kits
- Branding at the venue
Please note:
- Under no circumstances will the organisers divulge names or contact information of delegates
- Speaking slots are independent of sponsorship
- "Proportionally sized logo” indicates that your logo will be in proportion to your sponsor status. Diamond Sponsor logo will always be the largest, Platinum Sponsor logo will be 20% smaller, etc.
Forms of Sponsorship
The preferred mode of sponsorship is by paying directly for expenses related to the event. This makes accounting easy for us, and many organisations can write off such expenses directly.
The next form is "in-kind" sponsorship. This is typically for infrastructure elements such as Internet connectivity, venue network, publicity and advertising, etc.
The final form is by payment to a separately audited conference account. As this requires extensive accounting and auditing, we prefer the first two options for sponsorship. However we recognise that in some cases, it is easier for an organisation to provide sponsorship by payment to the conference, and this final option is to provision for such cases.
Sponsor Document
We have prepared a detailed sponsorship document that lists sponsorship opportunities and benefits. You can download it here.
If, after reading it, you wish to become a sponsor of FOSS.IN/2006, please contact us.
